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Think of Office 365 like a Swiss Army Knife. It packs a lot of interesting tools into a single package—but all its tools are miniaturized versions of the real thing.

Case in point: email archiving.

Email archiving is critical for compliance with regulations like HIPAA and FINRA. But even unregulated industries need it, because it’s like insurance. It preserves vital information, protects against trouble caused by people who alter or delete emails, and dramatically reduces the costs associated with litigation.

But there’s more to archiving then, well, archiving.

It’s one thing to store files. It’s another thing to make them searchable and retrievable.

And this is where Office 365 archiving solution falls short. Because if you’re searching for data that’s hidden in millions of emails, you want to search attachments as well.

But Office 365 only searches through about 50 file types—most of them Microsoft file types.

If you’re facing litigation or compliance audits, this should worry you. There are HUNDREDS of attachment types, and you want to find the critical data hidden in all of them.

But that’s not all.

Paying for phantom users

If you’re archiving your email, you want that archive to exist for the life of your business.

But Office 365 ties the life of the archive to the life of the mailbox—which means that if you delete a user’s mailbox, the archive is lost as well.

So when an employee leaves your company, Office 365 forces you to make an unpleasant choice: remove the user and lose the archive, or keep the archive—and keep paying for a user who no longer exists.

Limits on archive size

One more thing: Office 365 only gives you 50 GB for your mail—including your archive. This means that your more prolific email users are going to quickly run out of space.

And then you’re forced once again to choose between paying more or losing critical data.

For email archiving, don’t use the Swiss Army Knife

The good news for Office 365 customers is that you can deploy a third-party service for Email Archiving.

This means that you can take advantage of Tech 9’s Email Archiving service even if you don’t use our Hosted Exchange service.

We offer unlimited storage, the ability to search over 500 file types, and the ability to maintain your archive even after you remove a user.  It’s not the Swiss Army Knife version—it’s the real thing.

When it comes to sharing photos and storing family recipes, Dropbox is wonderful. That’s why it’s so popular with consumers.

But because people are so used to using it at home, millions of users have brought Dropbox into their work environment. According to Osterman Research, Dropbox has found its way into 70% of companies.

And this is a problem. Because, when it comes to business, Dropbox’s consumer roots show through. It’s not right for business. In fact, Dropbox ended up on Bloomberg BusinessWeek’s list of top banned apps because there are many file management use-cases for which Dropbox will actually leave you vulnerable.

Here are 6 reasons why Dropbox may not be suitable for your office.

1. IT has no control or visibility.

With Dropbox, IT administrators can’t control which users are syncing files. Nor can they control who has access to shared files. Dropbox does not allow companies to view an audit log, so if sensitive data is leaked, admins have no way of knowing who may have accessed it. What’s more, Dropbox doesn’t provide remote wipe—so if an employee’s laptop is stolen, IT can’t remotely remove Dropbox data like they can remove Exchange data.

2. Users can’t set granular permissions.

Business users collaborate on files differently than individuals. Business collaboration requires granular control over permissions to ensure appropriate access levels for dozens of collaborators and stakeholders. This protects against accidental overwrites or deletions, but it also preserves security and secrecy. In this regard, Dropbox falls short: it doesn’t let you customize read and write privileges for individual users.

3. Data encryption is limited.

If you’re storing financial reports, strategy documents or competitive analyses, you want them protected. But Dropbox has limited encryption and security features that can leave customers’ data exposed. Your data is sitting on the same public cloud next to content from millions of other users, without adequate isolation.

4. You can’t set different sharing permissions for sub-folders.

Sometimes a subfolder will contain data that shouldn’t be shared with everyone who can access the enclosing folder. But Dropbox doesn’t let you specify permissions for sub-folders. To protect your data, you’re forced to redo your entire folder structure. A business tool should adapt to your business processes, not force you to change them.

5. You can’t share password-protected web links.

Dropbox is great for sharing photos and videos between friends, but what if you want to share files over the web with a secure password? Or what if you want to add a password to a file you’ve already shared? When you send a business file with Dropbox, you lose control over who can access the file.

6. You can’t lock files for collaborative editing.

There’s nothing worse than losing productivity while you try to sort out version conflicts. If you’re working on a file that’s shared with multiple people, you want to be able to lock it so nobody else can overwrite it. Dropbox doesn’t support locking files for editing—and this lack of protection risks the resiliency of your data.

Employees love Dropbox so much because it’s so simple to use. Which means an out-and-out ban on Dropbox probably won’t be effective in your organization. In fact, IT is often unaware when employees start using Dropbox, so a ban may just drive users underground and increase the risks that much more.

To get the behavior you want out of your users, you need to provide file sync and share tools that enable the exact same functionality—but without the business risk. When it comes to getting employees to drop their Dropbox, the user experience is key.

Give us a call and we’ll show you the ShareSync difference.

MS Word

To Unwrap:
Open file.
Select Edit>Replace or press [ctrl]+h
In the “Find what” field insert the delimiter.
In the “Replace with” field insert the delimiter, and then click on the “More” button on the bottom of the control.
In more, there is another button called “Special” Click on this button and select “Manual Line Break”
Click replace all and the EDI will unwrap.

To re-wrap:
Open file.
Select Edit>Replace or press [ctrl]+h
In the “Find what” field click on the “More” button on the bottom of the control.
In more, there is another button called “Special” Click on this button and select “Manual Line Break”
Don’t put anything in the “Replace with” field.
Click replace all and the EDI will re-wrap.

 

Which one should you get for a 16GB iPhone 5?

Apple:

  • $100 one-time
  • 2 year phone support and warranty
  • $50 deductible, can use twice
  • replacement NEW phone
  • does not cover theft/loss

Verizon:

  • $10/mo
  • 2 replacements every 12 month period
  • $169 deductible
  • replacement is refurbished and might not be covered by apple warranty
  • covers loss/theft